Trade Shows Kit

Get started the right way. Easily edit your event templates by following our step-by-step instructions and prompts. We show you how to make them truly your own.

This template is a crucial part of your attendee management plan. Easily track your delegate or event guest details. Plan and manage arrivals, transfers, hotel accommodation, plus VIP requirements.

Start strong with your budget for a trade show or exhibition. Use this pre-populated budget template to guide your own scoping and manage expenses for a trade show or expo.

Keep your stress levels low, and prevent last minute chaos. Ensure your event deliveries arrive as planned! Use this event deliveries plan to clearly communicate to your team and contractors exactly what, when and where deliveries are required for your event.

This Event Plan Timeline template takes your timeline from start to finish. Use this as your plan for event coordination to cover all the event management phases from design to delivery. It is the ideal document to capture all the flow of tasks and milestones of your event planning.

The Run Sheet lists the entire schedule of activities for the event. We believe this is the most important document you will have to use on event day. Use this template to make sure your event runs smoothly.

Events often feature a lot of signage and it can be hard to plan it out. The event signage schedule makes it easier for you to plan your event signage. Record print specifications and details of the signage installation plan.

Exhibitors usually have a big to-do list to prepare for a trade expo. This event plan timeline is made specifically to help exhibitors. Use this template when planning your own display stand or send it to your exhibitors to use.

How do you manage the operational site requirements? Use this template to track key operational and production requirements such as site allocations, power, furniture, and marquees.

How do you pick the perfect venue? Use this guide. We share our favourite site selection tips to help you assess venue options and pick the right one for your event.

The Event Contact List template is an essential document for the event day. Use this template to capture the relevant details of the key people you might need to contact during the event.

The Event Courier Label template is designed to help get your event equipment, signage and miscellaneous items delivered to your event venue. A courier label might seem like a simple thing to create, but many event planners don't know how to do it properly to ensure all items arrive at the right place.

The Event Kit Checklist is used to help you plan and pack the small equipment and supplies for your event site. At the end of the event, use this template to do a stocktake to know which items need to be restocked.

Capture the important details of your agreement with event stallholders and vendors. Use this template as a guide to create your own contract of expectations and agreements between yourself and the vendor.

The Exhibition Showbook is your event day bible. It contains all the details you and your conference event team need to know when delivering your event.

The Exhibitor Manual is a detailed event information and arrival guide designed for your exhibitors. Use this template to communicate all the event operations and logistics details that they need to know when participating at your event.

The Exhibitor Invitation Email is a pre-written email that saves you time, and helps you use the right words to attract the perfect exhibitor to the event. Use this template to invite your ideal business, brand and company to exhibit at your event. This template can be used as either an introductory email or posted letter.

You’ve got their interest, now close the deal with a professional proposal to participate. Send this proposal to prospective exhibitors and get them to say yes to your event.

The Vendor Event Manual is a detailed event information and arrival guide designed for your vendors and stallholders. Use this template to communicate all the event operations and logistics details that they need to know when participating at your event.

This Venue Comparison Chart gives you a quick and easy way to see the similarities and differences between your shortlisted venues. Designed to suit corporate events such as conferences and trade shows.

This Venue Inspection Audit helps you remember to look for key elements when finding the perfect venue for your event. Use this ready-to-print template when you visit an event venue for a site inspection.