HOW IT WORKS

How to use our templates

Our event planning templates are delivered straight to your inbox. In just a click you’ll have them on your laptop ready to go! You also get helpful tutorials that teach you how to customise our templates to work for your brand or business.

We make events easy in 3 steps.

Our ready-to-use, easy-to-edit event planning templates help you quickly plan your event so you can start living your dream.

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Choose your collection.

We've designed collections that work across different industries and styles! Mix and match our template bundles or get it all in our toolkits.

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Add your event details.

Access your new templates within minutes of your purchase. Use them exactly as they are, or customise the fonts, colours and images to suit your brand. It's that easy.

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Launch & celebrate!

The hard work is behind you. Pop the champagne. You've done it. You now have an event plan and big things can start happening for you!

WHAT YOU CAN EXPECT

You will plan better, quicker & easier events.

Field-tested and expert-approved, our ready-made event templates and tools help you plan events quickly and easily. No more time-wasted starting from scratch. We’ve done it all for you!

BROWSE FEATURED TEMPLATE BUNDLES

Have questions?
We’ve got answers.

ABOUT US

  • Event Kit is an award-winning event consulting agency helping event planners and businesses deliver their best events. We offer expert event consulting, event skills training, and a wide range of ready-to-use event planning templates. Whether you're a seasoned professional or just starting out, Event Kit is your go-to partner when you want to plan better, safer and easier events.

  • Rachella is the powerhouse behind Event Kit. Founded in 2012, Event Kit is a first-of-its-kind for event planning resources and support. With over 20 years’ experience delivering world-class events for high-profile clients and brands, Rachella has honed her skills to create a valuable resource for event planners looking to elevate their events. Rachella’s wealth of expertise in senior management, marketing, creative direction and event coordination has established her as the go-to event consultant and mentor for aspiring event professionals and businesses alike. Read more on LinkedIn.

  • Event Kit was founded to help event planners around the world create better, easier and more enjoyable events. Our mission is to empower event professionals and businesses to create their best events and build a business they love.

    That's why we're dedicated to providing the knowledge and strategies you need to thrive in today's dynamic event landscape. Our industry-leading consulting services will help you realise the full potential of your events, while our event planning templates help you save time, reduce stress and achieve exceptional event outcomes.

EVENT TEMPLATES

  • Event planning templates are pre-designed documents that provide a structured framework and ready-to-use documents to help you efficiently organise and manage your events. While every event is unique, there are some common themes and things you must do when planning an event. This is why our event templates are so useful.

    Our affordable and beautifully designed event planning templates are paired with easy-to-follow guides and tutorials that help you plan your show-stopping event, in less time than you think. Event Kit has created a huge range with over 150+ event templates and tools (including run sheets, event budgets, checklists, event timelines, community festival kits, corporate event planning toolkits and more).

  • We don’t sell individual templates. To maximise the value for you, we have carefully curated template collections to guide you from start to finish with your event planning. We offer better value for money in our collections.

  • We get this question a lot! Only you can know the answer to this question, but we can help you work it out.

    We recommend you look at what's included in each product to see exactly what you'll get. You’ll notice we’ve compiled our templates and tools into kits and template bundles. Each collection is designed for a specific event-type or event management task. Search for what you need in our shop. If you’re still unsure and need us to guide you, feel free to contact us.

  • Yes! We know event planning can be challenging for complete beginners, but it is totally doable. Anyone can do it. If you're willing to put in the work, you will be completely fine. To get you started, we include instructions and examples to show you how to use your new templates. We also include a Welcome/User Guide with every collection. And you can find free tutorials and event planning guides in our Blog.

  • Yes, the event planning templates are fully customisable, allowing you to tailor them to your specific event requirements. You can add your own brand colours, font, images and logo to make them your own.

  • Yes. You may use our event planning templates when working with a client or working for your employer. If you are using our products to build an event plan for a client or workplace, please note that there is one limitation: you are prohibited from claiming or promoting the actual template designs as your own. For more detail, please read our Template Policy.

  • It’s totally fine! We've designed these to be user-friendly for the average person. We built our templates in simple and familiar formats (WORD, EXCEL, PPT, PDF) to be easy for the average person to use.

  • We built our templates in simple and familiar formats (WORD, EXCEL, PPT, PDF) to be easy for the average person to use and edit.

  • Yes, you can read it here.

  • Yes, we provide a limited selection of sample images for each template collection in our shop, so you can see what you’ll get and assess if it’s right for you before purchasing.

  • Yes there are plenty of free templates to be found on the internet. Event planners choose our event planning templates because they want our professional-grade event tools, designed and curated by our team of event experts at Event Kit. Our customers are looking for the reassurance of using our agency-designed event planning templates.

TEMPLATE TECHNICAL INFO

  • All our products are delivered via DIGITAL DOWNLOAD, no physical item will be shipped. Within minutes of your purchase, a private download link will be sent directly to your inbox. This link will be active for 24 hours. Use that link to download your new templates from our server to your computer.

  • Within minutes of your purchase, a private download link will be sent directly to your inbox. This link will be active for 24 hours.

    1. Click the link in your email to download the templates from our server to your computer. It will appear as a compressed .zip file in your Downloads folder.

    2. Open your Downloads folder and click on the .zip file to unpack the contents.

    3. And that’s it! You now have all your new templates delivered to your computer and you can start event planning!

    Note: check your SPAM/Junk folder if the email with your order # and download link is not in your inbox.

  • Yes! We've designed these to be user friendly for the average person. We built all our templates in familiar formats of WORD, EXCEL, PPT, PDF so people with basic to intermediate computer knowhow can edit them easily.

  • Yes. We include a Welcome/User Guide with every collection. Easily edit your event templates by following our step-by-step instructions and prompts. We show you how to make them truly your own.

    Read the Template Manual.

  • Yes. When you upload Office files to Google Drive, you can edit, comment and collaborate directly on Office files when you use Google Docs, Sheets and Slides. All changes are auto-saved to the file in its original Office format.

  • No. We worked really hard to make these as user-friendly as possible. No need for expensive software or complicated event design software. All you have to do is swap out placeholder text and photos.

  • Yes absolutely. If you are organising multiple events, we recommend you keep a clean version of each of your templates, and “Save As” for each new event you work on.

  • We are happy to help you with issues relating to access and general use of our templates, and any problems that might arise with these. We offer support via email and we aim to respond within 48 hours (2 business days) Monday to Friday.

  • Option 1: Edit a PDF in Acrobat Pro

    Option 2: Edit a PDF in Word

    Open your file in Acrobat Reader or Pro. When your file opens, select "Export PDF" > "Microsoft Word". Click Export. Edit your content as needed, then select File > Save As … Select PDF in the File Format dropdown menu, then click Save.

    Option 3: Edit with free online tool

    Simply upload your document from your computer, and use the tool's editing features to replace information, or fill out the form as needed. Here are a couple of options that we are familiar with: https://www.adobe.com/au/acrobat/online/pdf-editor.html https://www.ilovepdf.com/edit-pdf

PAYMENT, RETURNS & REFUNDS

  • You have a one-time payment only. We don’t charge an ongoing or monthly subscription fee to access our templates. When you purchase our products you pay once and that’s it.

  • Forever! You are purchasing lifetime use of your new event planning templates, for as long as you keep them.

    You have lifetime use of your templates because we give you access to download files directly to your computer. Once you’ve got them, they are yours! Note we don’t guarantee lifetime access to our server or updates to the content. If the template has been retired/removed from the store, it will no longer be updated or accessible from our server.

  • Within minutes after purchase, you'll receive an Order Confirmation email with your order number and payment receipt. You’ll then receive a separate email with your download link. If you haven't received these emails within 15 minutes, first check your junk/spam folder, and then contact us.

  • Due to the digital nature of our products, they cannot be returned or exchanged. We cannot guarantee a refund if you no longer want or need the product or service you bought. This is the case even if your circumstances have changed, you have no use for what you purchased, you made a mistake or you found you can buy the product cheaper elsewhere.

  • Within minutes after purchase, you'll receive an Order Confirmation email with your order number and payment receipt. That email is also your Tax Invoice and Receipt. If you haven't received this email within 15minutes, first check your junk/spam folder and then contact us.

TRY FOR FREE

Try a free run sheet template.

The Event Run Sheet Template is one of the most important templates to use when you plan an event - and we are giving it to you for FREE!

This template is used by event managers to track key event day activity & contacts, communicate updates to your team and save time. Use our Run Sheet Template to capture the key details of the entire event day to enjoy a streamlined and easy event from bump-in to bump-out.