Community Events Kit

Get started the right way. Easily edit your event templates by following our step-by-step instructions and prompts. We show you how to make them truly your own.

Start strong with your budget for a community event. Use this pre-populated budget template to guide your own scoping and manage expenses for any type of community event.

Keep your stress levels low, and prevent last minute chaos. Ensure your event deliveries arrive as planned! Use this event deliveries plan to clearly communicate to your team and contractors exactly what, when and where deliveries are required for your event.

It’s hard to keep track of your booking details when you’re dealing with a lot of performers. Use this template to track your booking progress, along with their fee, technical requirements and set-up.

How do you plan and track all your planning and bookings of event suppliers (for event services, equipment and infrastructure)? Use this template to maintain a clear view of the status of bookings.

This Event Plan Timeline template takes your timeline from start to finish. Use this as your plan for event coordination to cover all the event management phases from design to delivery. It is the ideal document to capture all the flow of tasks and milestones of your event planning.

The Production Schedule (sometimes called the Run Sheet) lists the entire schedule of activities for the event. We believe this is the most important document you will have to use on event day. Use this template to make sure your event runs smoothly.

The event run of show template is used to capture the technical details of your event program - it lists timing, AV details and stage set-up.

Events often feature a lot of signage and it can be hard to plan it out. The event signage schedule makes it easier for you to plan your event signage. Record print specifications and details of the signage installation plan.

How do you manage the operational site requirements? Use this template to track key operational and production requirements such as site allocations, power, furniture, and marquees.

During your planning phase, you need a clear way to plot out a program of events that flows beautifully (and doesn’t break the budget). This template helps you keep control of your entertainment budget, while letting your creativity flow free.

How do you plan out a community event timeline? In this planning guide, we walk you through the 12-month timeline of essential event planning tasks for a community event such as a fair and mini-festival, food and wine event, outdoor music concert, and large-scale markets.

Don’t waste time drafting event planning emails. We give you 12 pre-written and ready-to-send event planning email templates required to plan an event.

A key part of your event risk management plan should include a provisions to provide an event safety briefing to your staff and key contractors. The Event Site Safety Induction can take place before the event day, or on arrival at the event site. Use this checklist as a prompt and guide for the information you might need to provide.

The event site map is designed to provide a visual snapshot of all that you plan to bring to an event site. Use this template when drafting your event site map for outdoor events.

As an event planner, it’s essential you know how to draft a good Event Brief. This guide walks you through each section and shoes you how best to use the Event Brief Template.

The Event Brief template is an important tool to use during the planning phase of the event. Use this template to capture the key ideas and details, before you convert it into an event plan.

The Event Contact List template is an essential document for the event day. Use this template to capture the relevant details of the key people you might need to contact during the event.

The Event Kit Checklist is used to help you plan and pack the small equipment and supplies for your event site. At the end of the event, use this template to do a stocktake to know which items need to be restocked.

The Event Management Plan is the central document that captures the key elements of your program and event operations. This important template describes in detail what will be at the event. Use this template to document the decisions you made in the event planning phase along with detail about specific event services, equipment and safety provisions.

What do you do if there is a lost child at your event? Use this checklist as a guide to plan your own lost child response.

How do you track lost property at your event? Use this checklist as a guide to draft your own lost property log book.

This venue inspection audit helps you remember to look for key elements when finding the perfect venue for your event. Use this ready-to-print template when you visit an event venue for a site inspection.

The Public Event Permit Checklist is used during the event planning phase. Use this checklist when considering whether or not the event may require an event permit or license to operate. Use this checklist as the starting point for event management plan.

The Vendor Event Manual is a detailed event information and arrival guide designed for your vendors and stallholders. Use this template to communicate all the event operations and logistics details that they need to know when participating at your event.