Event Risk Management Kit

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A key part of your event risk management plan should include a provisions to provide an event safety briefing to your staff and key contractors. The Event Site Safety Induction can take place before the event day, or on arrival at the event site. Use this checklist as a prompt and guide for the information you might need to provide.

Here we have distilled our key risk considerations when planning public events and min-festivals. We recommend you use this as a guide as a thought-catalyst when planning your event. Think about how each of these risk considerations might play out as specific threats to the event you are planning.

It doesn’t matter what type of event it is, and regardless of the size, every event carries a range of risks. This guide takes you through the basics of event risk management - what it is, how you develop a plan and how you incorporate your risk assessment into your event management plan.

What’s the best way to keep volunteers safe? Give them information. Use this safety briefing template to run through key event risk management information with your event volunteers.

The Emergency Announcement Scripts are created for use during an emergency on event day. We use these scripts as a cheat-sheet to ensure a calm and clear message is conveyed to event attendees during an emergency situation.

When things go wrong, you must document it. Use the event incident report template to record any event-related illnesses, injuries, near misses and accidents.

The Event Management Plan is the central document that captures the key elements of your program and event operations. This important template describes in detail what will be at the event. Use this template to document the decisions you made in the event planning phase along with detail about specific event services, equipment and safety provisions.

The Alcohol Checklist is a part of your risk management plan, and is used to check your risk control actions during event delivery. This template is designed to help you check the set-up of your licensed area on the event day.

Do you know how to write an effective Event Risk Assessment? This template is designed to help you identify potential hazards and risks related to your event activity.

The Event Risk Controls Checklist is used during the event coordination phase and on event day. Use this template to check you have implemented the risk controls you listed in your event risk assessment. Enjoy the satisfaction of ticking off each item once it is completed.

The Event Risk Management Plan captures how you intend to make the event safe and comfortable for your staff and patrons. This important template describes in detail what will be at the event and demonstrates that you have identified risks at the event, and have a plan to mitigate those risks.

The Event Risk Planning Checklist is used during the event planning phase. Use this checklist when considering which elements of the event will require risk management actions. Use this checklist as the starting point for risk management planning.

The Pre-Open Checklist is a part of your risk management plan, and is used to check your risk control actions during event delivery. This template is designed to help you check the event site is ready to open to your event attendees.

The Stage Checklist is a part of your risk management plan, and is used to check your risk control actions during event delivery. This template is designed to help you check the set-up of your stage and performance area on the event day.

What do you do if there is a lost child at your event? Use this checklist as a guide to plan your own lost child response.

How do you track lost property at your event? Use this checklist as a guide to draft your own lost property log book.